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OFFICE 365 FOR BUSINESS EMAIL SIGNATURE IMAGE UPDATE
OFFICE 365 FOR BUSINESS EMAIL SIGNATURE IMAGE PROFESSIONAL

However, not all mail clients will behave in the same way and this behavior can also change in Outlook often due to having a virus scanner integrated with Outlook which alters the message. When a message contains embedded images, Outlook will not show the paperclip icon or list these images as separate attachments. How can I prevent the image to show as an attachment/show paperclip icon? Note: The value name contains spaces and capital letters you must include these as well. If the value is set to 0 you’ll send a link. With a value of 1 or if the value name is missing, you’ll include the picture with the message instead of as a link. HKEY_CURRENT_USER\Software\Microsoft\Office\ \Outlook\Options\Mail Unfortunately, this option can only be modified via the Registry Outlook has an option to control to what should happen with linked images they can either stay linked or Outlook can embed them in the message upon sending. How can I prevent an Internet image from being embedded in the message?Īfter creating a signature with a link to an Internet image, you might experience that the image still gets embedded in the message itself. Use “Link to File” to insert an Internet image. Still, even then, you should aim for an image not larger than 25KB.Īlso, only use images that you own and which are located on a location that you control or are allowed to use. Placing your signature image on the Internet is recommended when the image is larger than 10KB or simply want to keep the messages as small as possible.

OFFICE 365 FOR BUSINESS EMAIL SIGNATURE IMAGE UPDATE

The Insert option will create a local copy and the Insert and Link option will create a local cache of the image which only gets updated when you update your signature. To do this, you must click on the little down arrow on the Insert button and choose Link to File to maintain the link. Instead of browsing to the location on your computer, you can type the Internet address of the image in the location field.

Inserting an Internet image in your signature goes in much the same way as inserting an image from your local computer. How can I insert an Internet image in my signature ?

They will also only animate when received with Outlook as part of a Microsoft 365 subscription or with another mail client which supports animated gifs. You can use animated gifs in your signature but they will not animate unless you are using Outlook as part of a Microsoft 365 subscription. Also, consider placing the image on the Internet and link to it instead. If it is larger than 10KB, then it will add to much overhead in relation to the message content itself.

Aim for an end-result not larger than 10KB.Īfter editing, verify that the image file is not larger than 10KB.

The jpg-format works well for pictures, the png-format works well for detailed graphics and the gif-format works well for simple graphics. Save the image in a format that makes the file size as small as possible. While you could pretty much use any picture that you find suitable, you might want to take the following in mind when selecting your image Įdit it in a picture editing program so that it has exactly the dimensions as how you want to use it in your signature. How can I prepare an image for signature usage? Insert picture/image options in the Outlook Signature Editor.

In the signature editor, press the image icon (between the Business Card icon and the Hyperlink icon).

You can insert a picture directly via the built-in Signature Editor How can I insert an image in my signature?

Why do I get ActiveX errors after adding an image to my signature?.

Why does the image become fuzzy/unsharp/change in size?.

Why doesn’t the recipient see my image?.

… insert a Business Card image without vcf-file?.

… specify the image replacement text for Plain Text messages?.

… prevent the image to show as an attachment/show paperclip icon?.

… prevent an Internet image from being embedded in the message?.

… insert an Internet image in my signature?.

… prepare an image for signature usage?.

This FAQ article is completely devoted to answer questions heard most often when using images in a signature. However, there are also some caveats to this practice.

OFFICE 365 FOR BUSINESS EMAIL SIGNATURE IMAGE PROFESSIONAL

Adding an image to your Signature can your email look more professional or more personal.