Settings-Filters (search term errors deleting more messages than intended) If messages are missing it’s probably for one of the following reasons:
Mac mail inbox empty how to#
Subscribe to TechRepublic’s How To Make Tech Work on YouTube for all the latest tech advice for business pros from Jack Wallen.Fortunately, Gmail does not delete any messages from your account (other than Trash and Spam after about 30-days). Enjoy that reclaimed space and more efficient Gmail app search. In the end, you’ll have a much cleaner Gmail inbox.Īnd that’s how you mass delete email in Gmail. Depending on how many read emails you are deleting, this can take some time. Click OK and every one of those read emails will be sent to the trash. Now, we need to delete all of those read emails by clicking the Trash icon ( Figure C).įigure C The Trash icon is the farthest on the right.Īfter clicking the Trash icon, you’ll be prompted to OK the bulk delete of the read email. In other words, you need to make sure you’ve collected those read emails you want to save into a different folder (or marked them as unread) before going through this. One word of warning: If you see an email listed (after selecting all unread emails) that you don’t want to be deleted, if you uncheck it you will revert the Select all conversations that match this search option. Note: This link will only appear if you have more than 100 unread messages.įigure B Make sure to select all of your read emails (not just the first 100). To select all of those unread messages, you must click the Select All Conversations That Match This Search link ( Figure B). If you have a ton of unread messages, you will have only selected the first 100 (because… Google).
With your read email on display, check the box ( Figure A) to select all of the messages.įigure A Make sure to select all unread messages. At this point, you should only see those emails you have already read (or at least the first 100). Open Gmail and type is:read in the search bar. SEE: Electronic communication policy (TechRepublic Premium) How to mass delete in Gmail That’s important here: If you have certain emails that you need to keep, either mark them as unread or move them to another folder, otherwise they will be deleted. Of course, you’ll also need an inbox filled with previously read emails that you don’t need to keep. The only thing you need is a Google account. The good news is that your mobile Gmail app will thank you for taking care of this.
Unfortunately, this only works on web-based Gmail. So, what do you do? I’m going to show you a handy trick for mass deletion. When your inbox is overflowing, that’s not a good enough option. Even when you try with the web-based version, you’ll find you can only select 100 emails at a time. The problem with the Gmail app is there’s no easy way to do a mass delete. Because of that, I tend to go eliminate the problem every few months (or every year, when I get too busy and forget the whole “every few months” thing). When you have thousands (or tens of thousands) of emails, the Gmail app search function can get bogged down. SEE: How to clean up your Gmail inbox with this mass delete trick (free PDF) (TechRepublic) Mobility must-readsĬES: 5 standout laptops for business usersĪndroid's future: 11 predictions for 2022ģ Apple predictions for business pros in 2022Ħ easy tips for cleaning up your inbox (TechRepublic Premium)Īnd that can cause problems, especially in the Gmail mobile application. That generally equates to me having way too many emails sitting in my inbox, most of which I’ve read and don’t need anymore. OK, that’s not a perfect analogy because mostly I collect email because I think I might need it later, but never do. I tend to collect email like some might collect Star Wars action figures.
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